Security and Access

As you know, one of the points that a company needs to control is security. In this regard, controlling all points from the entry of your employees from the very first security point to their movement between departments within the company eliminates security vulnerabilities.

Knowing whether your employees are really your employees is the most important step. For this reason, when registering your employee in our system, you can define from the outset whether they can pass through the designated security points within the company (IT, R&D, Laboratory, etc.).

You can authorize and control entry and exit to designated areas on an hourly basis, according to authorization.

After authorizations, you can report where and at what times entries were made, and you can export the obtained reports as excel, html, text, or email.

You can register individuals or companies visiting your company at the first security point and record information such as who they are visiting and where they came from in the visitor program. With the same program, you can also record document entries and exits, product entries and exits, and even the entries and exits of your company vehicles.

All these authorization and registration processes can be tracked through a single database. Reports from your other locations can also be obtained through the central system.

Emergency Assembly Point Control System

As you know, in emergency situations, who has arrived at the pre-determined assembly areas and whether there are still people inside who have not yet arrived at the assembly area are really important issues. For this reason, with our product that works integrated with all systems, the information of who should come to which assembly area is defined in the system in advance, and in emergency situations, when people arrive at the assembly areas, they identify their arrival by scanning their existing card on the product. Afterwards, the number of people who have entered the building, the number of people who have arrived at the assembly area, and the information of who they are can be reported instantly. Thanks to an information screen that includes the last door that people who are still inside passed through within the company and the contact information of the people responsible for them, as well as personal information such as blood type, it is possible to reach people in a very short time.

Optionally, an email can be sent to the relevant people or an instant report can be obtained from a Bluetooth printer via the product.

• • MF Card Reading
• • Personnel remaining inside
• • Personnel outside
• • Determining the last point of movement
• • Blood Type
• • People to be notified first in case of disaster
• • Instant Email Sending
• • Printer Connection (Op: Bluetooth)

How Does the System Work?

The system consists of a data collection terminal to be installed at the main entry-exit points and information collection software running on it, NNARSOFT software running on a PC connected to this terminal that evaluates the collected information and calculates the payroll-based attendance values, and a contactless card reader such as Proximity or Mifare. Personnel ID cards consist of a unique number for each employee and barcodes and graphics containing the information requested by the company. The number contained in the card is associated with the personnel registration number in the NNARSOFT software. By scanning these cards on the card reader terminals by the personnel at the time of entry and exit, movements are collected on the terminals. The information collected on the terminals is transferred to the NNARSOFT program online or offline. Even if there is a power outage during the transfer of information from the terminal to the PC, no data loss occurs thanks to the communication protocol that enables communication between the terminal and the PC. After the entry-exit information is transferred to the NNARSOFT program on the PC, the evaluation program is activated. The program evaluates the personnel movements according to the company's working principles and shift structure, calculates the attendance information that will form the basis for the payroll, and produces analysis and statistical reports for each level of user. If desired, it automatically transfers the attendance information to the payroll program used by the business.

Work Types

This section is where the main titles used by the company in the Payroll, i.e., many definitions such as Normal Work, Absence, Overtime, Annual Leave, etc., are made without limit, and the distributions between these definitions are made. It is the area where the definition of whether the fractional numbers that will appear after the attendance calculation, Example: 00:41 – 05:43 – 01:14, will be subject to rounding up or down is made. It is especially important that this part is entered correctly during the definitions. Shifts: Generally, there are 3 active shift types and 1 free shift definition. To explain these briefly with an example: DD, i.e., Day by Day work. In this shift type, a full day is between 00:00:01 and 23:59:59, and this is the area where the hours of people who will work within this time range are defined as Normal Work or Overtime. Early Entry, Late Arrival, Early Exit, and Late Exit Tolerances are defined separately for each shift from this area.

Personnel Information

An information file is opened for each personnel, tracked on a registration number basis. In this section, many similar information such as work, leave, identity, personal , address ,education, clothing, salary, thoughts, etc., which form the basic structure of the human resources product, are tracked in detail. The person's old work information can be archived and stored, and can be used when desired. Thanks to the tracking of information such as position, profession, and education department under a coding system, all kinds of statistical information about the personnel working in the company can be obtained.

Annual Leave

Annual leave is parametric, and each company has the opportunity to calculate and print out according to this definition by entering SENIORITY years and days as requested. It provides the opportunity to view and print the total entitled leave, used leave, and remaining leave very simply and quickly.

Weekend Deduction Parameter

As stated in the labor law, this parameter is related to the deduction of the Weekend Entitlement day of a personnel who is absent during the week. What needs to be known here is that if the personnel has worked overtime on the weekend, the program does not perform any operation related to the overtime, it only reduces the entitlement day and continues to process the overtime. Thanks to its flexible structure, companies that deem it necessary can activate this process by defining this parameter according to their own structures.

Movements

The entry-exit movements of the personnel are indexed with the information coming from the terminal, and whether the scanned card is an entry or exit is automatically determined by the program. Incorrect or incomplete card readings are identified and the user is warned. Within the framework of authorizations, it is possible to create manual or collective movements and change movement records.

Attendance

Daily, Weekly, or Monthly calculations can be made. This section is a flexible screen that is completely left to the user's control. On this screen, the distribution of people's working hours inside and outside their entry-exit times will be displayed as Normal work, Absence, Overtime, Leave, etc. After the attendance is calculated, it is possible to make changes on the Personnel's Post, Shift, Daily Leave, Hourly Leave, and Entry-Exit without switching to any other screen. By determining whether the overtime worked is really correct from the overtime approval papers and confirming it from this screen, the company is prevented from making overpayments.

Lists

In addition to the standard lists consisting of frequently used general lists, there is a flexible reporting opportunity related to attendance that people can create according to their own requests. Filtering is left to the user in all reporting screens and has a flexible structure. In all lists, it is possible to select any printer on the network. Printouts can be taken as screen, printer, excel, Word, html, txt or email.

Multiple Company

There is the possibility of working on more than one company basis at the same time, and integration and information integrity are ensured between the companies worked with. Information belonging to one company can be copied to another company. Authorization Definitions and Security Password and authorization definitions can be made for all users. Only a person with ADMIN authorization can make authorization and user definitions.

Enterprise Model

The additional module program that allows reports to be received from the regions by accessing the scattered data of the Attendance program installed in various Provinces and Districts and with online communication, using query criteria such as registration number, department etc., if requested from the Center. Integration with Payroll Programs: Information can be transferred to or received from any type of payroll program used within the company in the desired format. Many of these include SAP, IBSA, Opera, Datasoft, Mega, Mikro, Logo, Eta, Promax, Netsis, Special software etc.

This is our software that ensures the recording of the meal times of company employees based on the determined authorizations and the creation of relevant reports from these records.

How do you control your personnel's meal times?

Your working personnel;

• • What time do they come to the cafeteria?
• • Which doors can they enter through?
• • Have they checked in from the PADS devices?
• • Are they really using their own tickets?
• • Do they eat only one meal during their meal times?
• • Can they eat outside of their meal times?

As an employer;

• • How do you keep track of all this?
• • Can people who are not working eat?
• • Can you track your personnel's meal accounts?
• • Can you track your visitors' meal accounts?
• • Do you know the people who do not eat?
• • Can you perform cost analysis?
• • Can you prevent abuses?
• • Can you be sure of the accuracy of the ticket numbers?
• • Most importantly, how and in what time frame do you plan to do these?

The answer to all these questions is: "YKS - CAFETERIA CONTROL SYSTEM". The Cafeteria Control System is a PC-based system that enables the recording of the meal times of company employees based on the determined authorizations (date, shift, time, number of passes) and the creation of relevant reports from these records. Our online system, which offers solutions especially for medium-sized businesses, consists of 1 PC, Mifare cards, barcode cards, proximity cards, a secure database, and user-friendly software, and supports all kinds of door and/or turnstile access.

With our product offered as a Complete Solution;

• • All doors can be controlled thanks to the door control section,
• • Definition based on department,
• • Definition based on door,
• • Definition based on person,
• • Person definitions,
• • Shift definitions,
• • Fee definitions,
• • Door access authorizations,
• • Shift limitation,
• • Determining the start and end times of shifts,
• • Door definitions,
• • Reports based on department,
• • Reports within a date range,
• • Reports within a time range,
• • Reports based on person,

System Components:

• • Reports based on department,
• • Reports within a date range,
• • Reports within a time range,
• • Reports based on person,

The annual leave tracking system is a tool used to plan, track, and manage employee leaves in a regular manner. This system lightens the workload of businesses' human resources departments while making employees' leave processes more transparent and accessible.

An annual leave tracking system typically has the following features:

Leave Request Management: Enables employees to submit their leave requests quickly and easily.

Approval Processes: Managers can review and approve or reject incoming leave requests through the system.

Remaining Leave Days Tracking: Employees can instantly view their used and remaining leave days within the year.

Reporting and Analysis: Businesses can obtain detailed reports on employees' leave statuses and optimize resource planning by analyzing this data.

This system reduces the error rate compared to manual tracking methods, saves time, and increases efficiency in workforce management.

The Visitor Tracking System, which allows businesses to track visitor, vehicle, product, and document entries and exits as well as personnel control, which is the other pillar of security and systematization, provides instant e-mail notification to the relevant parties for visitors and packages arriving at the business reception.